Step-by-Step VBS Planning

Join our team as we unpack and discuss the tasks to tackle every other week to ensure that you host an amazing and impactful VBS this summer!
Join us live to interact with questions and comments in our Orange VBS Facebook Group or catch up on past sessions below!

Just remember, keep calm and VBS on!

WELCOME TO THE 2019 VBS STRATEGY SESSIONS

Join Amy and Dana as they explain what you can expect from the upcoming 2019 VBS Strategy Sessions as well as how to get the most out of the Orange VBS Facebook Group.

Run Time: 15:54

WEEK 1

This week is all about numbers. We’re going to be tackling the dreaded VBS budget as well as how to divide your kiddos up for VBS. If you’re not gifted in this area, it’s OKAY! We have a great spreadsheet to help you make the numbers work. And once you knock out these two important tasks, you’ll be able to make really wise decisions for the rest of the VBS Strategy Sessions!

Run Time: 22:11

BUDGET PLANNER

DIRECTOR’S GUIDE

WEEK 2

Time to start planning the key people on your VBS team. This week we’ll discuss a team lead structure and why it’s important to supplement your existing team (even if it’s a team of one) with other leaders. AND we’ll be discussing the daily schedule for your VBS!

Run Time: 23:48

TEAM LEAD PLANNER

WEEK 3

Now that your budget is set and your leadership team is coming together, it’s time to finalize your calendar through the summer. We’re going to talk through how you can honor everyone’s schedule and have the best chance of getting everyone in the room for all of your meetings, rehearsals and word days.

Run Time: 15:52

DATE & MEETING PLANNER

WEEK 4

Let’s dive into the marketing plans to get the word out about your VBS! We’ll go over key questions to ask when creating your own plan as well as some creative ideas to market your event. AND we’ll get into determining the number of volunteers you’re going to need on your team. It’s a BIG week for VBS planning!

Run Time: 16:06

MARKETING QUESTIONNAIRE

VOLUNTEER PLANNER

WEEK 5

It’s time to make sure that your volunteers are equipped and – more importantly – EXCITED about VBS! Having a solid plan for your volunteer orientation and training meetings will ensure that you don’t miss key details and you start the VBS fun for everyone involved from the very beginning!

Run Time: 10:55

VOLUNTEER MEETING PLANS

VOLUNTEER MEETING BONUS – WHO AM I

VOLUNTEER MEETING BONUS – SENTENCE STARTERS

2019 VBS Strategy Session Schedule

All dates, times and topics are subject to change. Updates will be posted here as they are made.

WEEK 6 || Thursday, April 11 || || 11:00 a.m. EDT
Plan Rotation Stations (Crafts, Snacks, Missions, Games, Small Groups, Etc)

WEEK 7 || Thursday, April 25 || 11:00 a.m. EDT
Plan Decorations and Strategize a Family Night Opening or Closing Event

WEEK 8 || Thursday, May 9 || 11:00 a.m. EDT
Finalize Shopping Lists and Punch Lists

WEEK 9 || Thursday, May 23 || 11:00 a.m. EDT
Kick Off Rehearsals and Work Weeks