Step-by-Step VBS Planning

Join our team as we unpack and discuss the tasks to tackle every other week to ensure that you host an amazing and impactful VBS this summer!
Join us live to interact with questions and comments in our Orange VBS Facebook Group or catch up on past sessions below!

Just remember, keep calm and VBS on!

WELCOME TO THE 2019 VBS STRATEGY SESSIONS

Join Amy and Dana as they explain what you can expect from the upcoming 2019 VBS Strategy Sessions as well as how to get the most out of the Orange VBS Facebook Group.

Run Time: 15:54

WEEK 1

This week is all about numbers. We’re going to be tackling the dreaded VBS budget as well as how to divide your kiddos up for VBS. If you’re not gifted in this area, it’s OKAY! We have a great spreadsheet to help you make the numbers work. And once you knock out these two important tasks, you’ll be able to make really wise decisions for the rest of the VBS Strategy Sessions!

Run Time: 22:11

BUDGET PLANNER

DIRECTOR’S GUIDE

WEEK 2

Time to start planning the key people on your VBS team. This week we’ll discuss a team lead structure and why it’s important to supplement your existing team (even if it’s a team of one) with other leaders. AND we’ll be discussing the daily schedule for your VBS!

Run Time: 23:48

TEAM LEAD PLANNER

WEEK 3

Now that your budget is set and your leadership team is coming together, it’s time to finalize your calendar through the summer. We’re going to talk through how you can honor everyone’s schedule and have the best chance of getting everyone in the room for all of your meetings, rehearsals and word days.

Run Time: 15:52

DATE & MEETING PLANNER

WEEK 4

Let’s dive into the marketing plans to get the word out about your VBS! We’ll go over key questions to ask when creating your own plan as well as some creative ideas to market your event. AND we’ll get into determining the number of volunteers you’re going to need on your team. It’s a BIG week for VBS planning!

Run Time: 16:06

MARKETING QUESTIONNAIRE

VOLUNTEER PLANNER

WEEK 5

It’s time to make sure that your volunteers are equipped and – more importantly – EXCITED about VBS! Having a solid plan for your volunteer orientation and training meetings will ensure that you don’t miss key details and you start the VBS fun for everyone involved from the very beginning!

Run Time: 10:55

VOLUNTEER MEETING PLANS

VOLUNTEER MEETING BONUS – WHO AM I

VOLUNTEER MEETING BONUS – SENTENCE STARTERS

WEEK 6

Let the fun begin! It’s time to start working out the finer details for each day of VBS! Which crafts are you going to do? What snacks should be served? How can we best highlight missions? Let’s talk about the finer decisions that need to addressed soon and even help get you started with ideas!

Run Time: 19:30

SNACK PLANNING SPREADSHEET

POWER UP PINTEREST BOARDS

WEEK 7

Let the decorating ideas flow! Whether you plan on going all out or your team wants to keep the decor streamlined for VBS this year, it’s time to get started on those decisions. Let’s talk about the options and where you can find the best inspiration!

Run Time: 18:28

DECORATING GUIDE (ELEMENTARY)

DECORATING GUIDE (PRESCHOOL)

POWER UP PINTEREST BOARDS

WEEK 8

The end is IN SIGHT! Let’s keep the productivity going with a few different and IMPORTANT lists! We’ll be tackling the punch list of outstanding to-do items as well as a master shopping list. Write it all down so we can begin checking it all off!

Run Time: 12:05

SHOPPING LIST TEMPLATE

PUNCH LIST TEMPLATE

WEEK 9

This is it — The LAST VBS Strategy Session of 2019! We’re covering so much in this last session – from holding effective rehearsals to getting a plan together for visiting family follow up. Let’s FINISH STRONG!

Run Time: 17:37

STORE LISTING FOR “POWER UP” DEVOTIONAL

STORE LISTING FOR OLLIE COLORING BOOK DEVOTIONAL